Welcome to The

Document Scanning Bureau Ltd

The UK's Scanning & Document Production Centre

Accounts Invoice Scanning

:: HM Revenues & Customs

HM Revenues & Customs rules stipulate that a company must keep records for a minimum of 7 years.  This can potentially require a large amount of storage space and make retrieving archived documents laborious and costly.

Scanned accounts documents are accepted by HMR&C for records-keeping purposes.  By converting original accouting documents to PDF, users can search and retrieve documents at the touch of a button.  The quality of the original document is preserved, meaning that lost or damaged documents are a thing of the past.

All scanned accounting documents are organised in the same hierarchy as the original filing method, and each each invoice number is indexed to aid retrieval.

:: Confidentiality and Security

As a approved UK data protection registered company we have strict confidentiality agreements with all our customers. Confidentiality and security of our clients’ data is paramount. Documents are scanned across scanners and once the project is complete all client data is permanently and securely deleted from our system.

:: Types of Documents

:: The importance of Quality Control

For accounts scanning, more than any other type of document, quality and accuracy is essential. That is why you can be assured The Document Scanning Bureau has several processes in place for all its scanning. We check and sign off on every single page we receive. That means that no page is missed or mis-scanned. This attention to detail and guarantee provide instant peace of mind for our customers.

:: Cost Savings

The costs savings in converting previous years or current paper accounts is a saving companies are taking advantage of on a weekly basis. Storing documents either onsite or offsite is an ongoing cost which many companies injure. Many companies have filing cabinets or storage boxes full of fading paper documents taking up valuable space. Paper documents have become a inconvenience to many companies. Scanning is a instant one off cost which eliminates all those filing cabinets or boxes. The cost savings in both space and just as importantly retrieval is significant. A document or invoice can be located and viewed on a PC instantly unlikely paper based documents which require physical retreval from a filling cabinet or box and later returned. Companies throughout the UK are realising the cost savings to be enjoyed from document scanning.

:: Benefits

Elimination of storage costs - No more archive boxes or filing cabinets.

Elimination of retrieval costs - No more lost hours searching and retrieving a paper document and returning that document back to where it was found. PDF Images are instantly available saving valuable staff time.

Elimination of lost, fading documents - Documents fade over time; this applies to both handwritten and printed documents. Scanning preserves the document for life.

To find out more about our staff, our production centre and the services we provide please call us on 01623 600665.