Once documents have been scanned a level of document indexation is applied to provide instant search and access to essential records.
Indexing can be taken from any part of a given record or document. Indexing is essential when dealing with legal records and in particular accounting data. Invoices, once scanned to pdf format, can be indexed with any information required – date, customer, invoice number, customer name etc. This allows the end user to search and sort by mulitple indexes.
Important records and data can be retrieved and shared, either internally or externally. Office efficiency is enhanced, executives’ time is made more productive, record duplication is eliminated, information can be provided instantly to third parties via email or the internet if required, postage and courier costs, and their inherent delivery time constraints, removed.
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BS 10008 Compliant