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Document Scanning / Imaging |
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Our UK production centre boasts the latest in document scanning equipment and experience in producing for our customers the highest of quality images in the U.K.
We collect documents in their existing format such as archive storage boxes, ring binders, folders etc. and transport them via a dedicated vehicle to our secure UK production centre for processing.
All our scanning is carried out to BS 10008 (BIP0008) standards.
Document Scanning requirements can generally be divided into 3 areas.
:: Archiving
:: Live Scanning
:: Scanning for Data/ Document Conversion. |
:: Archive Scanning:
These are typically documents which must be retained despite having finished their active life-cycle.
These can range from a small filing cabinet to a full room or warehouse of paper. Scanning these documents is a cost effective and beneficial way to store these valuable documents. When the Inland Revenue provided guidelines and support for accounts scanning this became the way forward for companies to store their most important archives and obtain the cost savings over traditional document storage.
Document Scanning also provides significant advantages in document retrieval. Documents are available with a simple search unlike paper where locating a document is costly and time consuming.
:: Live Scanning:
These are documents which are still required and need to be searched or referred to on a more regular basis.
If you are considering scanning in-house on ongoing basis you may be interested in the cost savings and benefits of bureau scanning. A frequent collection or mailing system is set up and these documents are given priority with images and data processed the same day.
The benefits over in-house scanning can be significant. Our equipment and systems are designed for the highest quality. Images produced at our bureau are typically significantly higher quality and clearer than in-house scanners and software.
The added incentive is the cost savings in staff time, equipment and archiving.
:: Scanning for
Data/Document Conversion:
If you produce questionnaires, surveys, feedback forms or hold any other form of data in paper format we have advanced industry recognition technologies to read, extract and validate the data.
We convert paper records into ready to use accurate database information. We hold in-house lookup databases supplied by companies such as the Royal Mail. These allow us to validate important information such as names and addresses. This guarantees our customers have the most accurate and up to date information.
Some of the most popular types of documents we process include:
:: Financial Documents
:: General Office Documents
:: Supplier Invoices
:: Purchase Orders
:: Invoices
:: Company Accounts
:: Statements
:: Surveys
:: Questionnaires
:: Name & Address Reply Slips
:: Coupons
:: Tick Box Surveys
:: Competition Entries
:: Cheques
:: Receipts
:: Courier Documents |
To find out more about our staff, our production centre and the services we provide please call us on 01623 600665.
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:: Why DSB |
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 BS 10008 Compliant
UK Production Centre
Data Protection Registered
Gated CCTV Security
24 Hour Support
18 Years Experience
Low / High Volume
New Technology
Collect & Delivery Service
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:: Latest News |
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After clear guidance from both the Inland Revenue and the Law Society the door has been opened for professional practices to enter the 21st Century and to move forward in the conversion of paper archived records to digitised formats. The cost benefit analysis makes the case a sound business proposition.
The benefits of moving from a paper base system to a more accessible, economic, efficient and secure electronic format makes commercial sense. Some firms are looking to tackle the task as one major project while others are approaching the issue in a scheduled and controlled manner.
We operate to the exacting standards of BS 10008. We understand the process. But above all we understand that every client, and their requirements, is individual and unique.
Our expertise is second to none. We provide a tailored and bespoke service to each and every client.
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BS 10008 is the British Standard that specifies the requirements for the implementation and operation of electronic information management systems, and to the electronic transfer of information from one computer system to another, addressing issues relating to the authenticity and integrity of the electronic information.
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Years of purchase orders, invoices, statements and receipts taking up valuable space. Many companies are enjoying the convenience, security and cost benefits of converting previous years
accounting paperwork into one DVD.
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